The Hidden Costs of Manual Data Migration (And Why AI is FREE)

ERP vendors charge ₹25,000-50,000 per day for migration consultants. For a mid-sized college with 10,000 records, expect 60-100 days of consultant time.

• • Data analysis: 10-15 days
• • Field mapping: 15-20 days
• • Data cleaning: 20-30 days
• • Testing & validation: 15-25 days

Your staff needs to work alongside consultants, verify data, and handle corrections. This means pulling them away from their regular duties.

• • 2-3 staff members × 3 months
• • Opportunity cost of regular work
• • Overtime payments
• • Training on new system

Manual migration typically has 5-10% error rate. Fixing these errors post-migration is expensive.

• • Duplicate record removal
• • Format standardization
• • Missing data completion
• • Validation errors fixing

During migration, operations slow down. Fee collection delays, admission processing stalls, and reports are unavailable.

• • 2-4 weeks of partial downtime
• • Delayed fee collections
• • Manual workarounds
• • Student/parent complaints

30% of manual migrations fail on first attempt and need to be redone, adding significant costs.

• • Rollback costs
• • Re-migration fees
• • Extended consultant time
• • Additional testing